Line sheets for fashion brands: wholesale and press PDFs built from your Shopify products in KNKTD OS

In short: Line sheets in KNKTD OS turn products and collections from your catalogue into a print-ready PDF for buyers, stockists and press. You choose the products, the layout, what each card shows, a second currency and a wholesale discount, and the terms that close the sheet. The sheet is saved, so when a product or a price changes you download it again rather than rebuild it.

A line sheet is the document a buyer actually orders from. It is also the document most brands rebuild by hand every season: product photos dragged into a design tool, prices copied from the store, a wholesale column worked out in a spreadsheet, and the whole thing redone when one price moves or one style is dropped.

In KNKTD OS the line sheet reads the same product records the store sells from, so the photo, the title, the options and the price on the sheet are the ones in your catalogue on the day you download it.

Where it lives

Line sheets sit under Online store → Merchandising → Line sheets, next to collections and outfits. Click New line sheet and a form opens with a live preview beside it, laid out the way the PDF will print.

There is no sheet "type". A sheet for a department-store buyer and a sheet for a stylist differ only in what you switch on: prices or no prices, a wholesale column or not, terms or none. The same tool makes both.

Choosing the products

A line sheet is built from two sources, in this order:

• Collections. Pick up to 20. Each adds its active and unlisted products in the collection's own order, so a drop you have already merchandised in Shopify arrives in the order you set there.
• Products. Add any product except archived ones, on top of what the collections bring in.

Duplicates are removed, and the result is one ordered list. After saving, you drag cards into a different order and insert full-page images (a campaign shot between two categories, a fabric close-up) wherever they help the story.

When a collection changes later, Sync from collections adds its new products to the end of the sheet. It never deletes anything on its own: a product that has left the collection is badged Not in collection, and an archived one Archived, so you decide whether it stays. Draft products are badged Draft, so an unreleased style is not sent to a buyer by accident.

What each card shows

Under Each card shows, every card prints the product title, then whichever of these you switch on:

• Prices — the retail price and, if you set a discount, the discounted price beside it.
• Options — every option the product has, printed as written ("Colour: Black · Ivory"). The sheet never assumes an option is a size.
• Content fields — up to eight of the content fields you already publish on the storefront, plus Material & composition and Care guide from the product record. Fields you keep hidden on the storefront are never offered.

Each card is a fixed box. Titles, options and fields each have a line limit, and nothing is allowed to carry over onto the next page. If a layout cannot fit what you chose (four products across with prices in two currencies, for example), the form says This layout doesn't fit and explains why before you save, instead of printing a broken page. A card whose text had to be cut is badged Text shortened so you can check it.

Prices, wholesale and a second currency

Your organisation's currency always prints. Under Second currency you can add one market, and its price prints on a second line. The market's price comes from the same rules the store uses: a fixed market price when one is set, otherwise the market's adjustment, exchange rate and rounding. A market that cannot be priced is shown disabled, with the reason.

The printed price is the compare-at price when it is higher than the selling price, so a sheet made during a sale still shows the list price a buyer expects. Variants priced differently print as a range. A missing price prints a dash, never $0.00.

A Discount % (a whole number from 1 to 99) adds a second price column. Its title defaults to Wholesale, the first to Retail, and both can be renamed: "RRP" and "Trade", or anything your buyers use. The discount is worked out separately in each currency, and market rounding is not applied to it, so a trade price is never nudged up to a retail-looking number.

The wholesale column is a discount on your retail price. KNKTD OS does not read a separate wholesale price list for line sheets.

The PDF

Download PDF builds the sheet fresh every time, from the products as they are at that moment. It is US Letter, in portrait (two to four products per row) or landscape (three to six), and contains:

1. A cover with an optional cover photo, the sheet's name, your logo and a "Prices as of" date.
2. Product pages with the sheet name, the currencies and the discount in the header, and your organisation's name and the page number in the footer.
3. Full-page images wherever you placed them.
4. A closing page with your contact details and the terms you filled in: payment terms, minimum order, delivery window and order deadline.

Margins stay inside the unprintable edge of an office printer, so a buyer who prints the sheet loses nothing at the edges. Your website prints as plain text rather than a link: a buyer can see where it goes before typing it.

What stays off the sheet

Line sheets never load SKUs, barcodes, costs, supplier details or stock levels. A sheet is a document you send outside the company, so the data that should stay inside cannot end up on it by a wrong toggle.

There are no section headings either. Collections set the starting order and the sheet is one continuous list; image pages are how you divide it.

Who can use it

Line sheets have their own permission in your workspace's roles, so you decide who can create and download them, and deleting a sheet needs the delete right. A Shopify store must be connected, because the products, collections and prices all come from it.

Downloads and syncs are limited to ten per person every five minutes, which no real workflow reaches and which stops a stuck script from rebuilding the same PDF over and over.

What it is not

A line sheet in KNKTD OS is a document, not an ordering portal. It has no order form, no quantity fields, no checkout and no share link: you download the PDF and send it however you already send them. Wholesale orders themselves are entered as draft orders in the orders module, where they are routed, shipped and invoiced like any other order.

The sheet is also only as good as the product data behind it. The material and care fields come from the style record built in product development, which is one more reason to keep that record complete.

Pricing

Line sheets are part of the online store module, included on every plan. Plans start at $100 USD per month for two team members, with a 14-day free trial. See current pricing.

Bottom line

A line sheet should take minutes, not a day in a design tool, and it should never show a price that changed last week. KNKTD OS builds it from the catalogue you already keep, prints retail and wholesale in two currencies without overflowing a card, keeps SKUs and costs off it by design, and rebuilds it fresh on every download.

Frequently asked questions

What goes on a KNKTD OS line sheet?

A cover with your logo and a prices-as-of date, product pages with each product’s photo, title and whichever of prices, options and up to eight content fields you switch on, any full-page images you insert, and a closing page with your contact details and terms: payment terms, minimum order, delivery window and order deadline.

How are wholesale prices worked out?

A whole-number discount from 1 to 99 percent adds a second price column, titled Wholesale by default and renamable. It is a discount on your retail price, worked out separately in each currency, with no market rounding applied. Line sheets do not read a separate wholesale price list.

Can a line sheet show prices in two currencies?

Yes. Your organisation’s currency always prints, and one market can add a second currency, priced by the same rules as the store: the market’s fixed price when one is set, otherwise its adjustment, exchange rate and rounding.

Does the line sheet include SKUs or stock levels?

No. SKUs, barcodes, costs, supplier details and stock levels are never loaded into a line sheet, so data meant to stay inside the company cannot reach a buyer through a wrong setting.